wtxLabs™ Shield
Now openKnow who was cleared to serve, on any date
See which volunteers are cleared to serve
If something happened on Sunday, could you show that everyone serving was cleared? For most churches the honest answer is a spreadsheet and a hope. Shield brings every volunteer’s background check and child-safety training onto one calm screen, straight from Planning Center, and starts from who is actually serving, so no one slips through the cracks.
- Open Shield and see at once whether everyone serving is cleared.
- See who serves this week without a clearance, before Sunday.
- Show who was cleared on a past date, with a record you can print.
- Know which checks and trainings run out in the next 30 days, and two years ahead.
- Works with Protect My Ministry (Planning Center 2.0 integration) and Checkr.
- Read-only: Shield never changes anything in Planning Center.
Shield isn't affiliated with or endorsed by Protect My Ministry or Checkr, and it doesn't run background checks. Your church's screening provider does.
Free for 30 days, no card needed. The trial ends on its own, and nothing is charged unless you keep it: then $29 a month or $290 a year. The demo runs on sample data.
Good morning, Pat
9 people need action
See who →- Serving with no clearance in force3 before their next shift9
- Check expires within 30 daysCurrent and clear today12
- Check in flight, but stalledOrdered and stuck2
- Serving with children, cleared, no trainingRostered with children23
- Invitation expired, or check canceledOrdered, then stopped4
// the problem
The one volunteer no list can show
Planning Center keeps your checks in People and your schedules in Services, each exactly where it belongs. A volunteer who never had a check simply has no record to list. Shield brings the two together and starts from who is actually serving, so that person shows up first, before their next shift.
Today
- 1Checks in People, schedules in ServicesTo see who serves without a check, someone has to join the two.
- 2Training often lives somewhere else againAnother login, and another list.
- 3So someone keeps a spreadsheetCopied by hand, and out of date the week after.
- 4And someone serves with no check at allOn no list, because there is no record to list.
With Shield
- 1Shield starts from the scheduleEveryone rostered on a counted team in the last 90 days, or on a plan in the next 60.
- 2Every check and its dates, beside each nameCleared, in progress, expiring or missing, read from Planning Center.
- 3Training too, if your church uses itWho finished, who started and stopped, and who has no record.
- 4Read fresh every nightAnd managers can refresh whenever they need to.
// what shield shows
Every number opens to the names behind it
The questions screening staff ask every week, answered on one screen, with a plain “where these numbers come from” note so you can always trust what you see.
Who serves this week without a clearance
Everyone scheduled in the next 7 days with no clearance in force, or whose clearance ends before they serve. When nobody is on it, Home says everyone scheduled this week is cleared.
Everyone serving with no clearance
The wider list: everyone on the schedule in the last 90 days or the next 60. Shield reads the schedule, so someone with no check record at all still shows up here.
Who’s cleared to serve
How many of the people serving hold a clearance in force, with every count opening to the names behind it.
What expires in the next 30 days
Checks and trainings about to run out, with the person, the team and the days left.
Checks in progress
Waiting on the volunteer, or the report still processing — and the stalled ones, listed on their own.
Serving without training
Cleared and rostered with children, but training started and never finished, or never recorded. Shown when your church uses training.
The rescan runway
Clearances coming due, month by month, two years ahead. Add what one check costs and Shield estimates the cost for the next three months and the year.
A record as of any date
Pick a date and see who was serving and where each person’s check and training stood, as Planning Center showed it. Print it, or download a CSV for your insurer or board.
Your policy on one page
Your screening policy in plain words beside where you stand today. Dated, names no one, and ready to print for your board.
Volunteers
Sample- Jordan LeeCleared
- Sam RiveraNeeds your review
- Priya ShahWaiting on the volunteer
The rescan runway
SampleThe figures and names in these panels are samples, made up to show the shape.
// worklists
Start the week with what needs doing
Shield opens on Needs action: a short list of what needs doing this week, each row a count that opens to the people behind it. Every name links to their Planning Center profile, where the work happens. The weekly message is written for you, with a short note for each team’s leaders listing only their people. Shield never sends it; you do.
- Serving with no clearance in force
- Check expires within 30 days
- Check in flight, but stalled
- Invitation expired, or check canceled
- Started training, never finished
- Background check needs review
// works with
Built for the screening your church already uses
Protect My Ministry
With Protect My Ministry's Planning Center 2.0 integration, checks land in Planning Center People, and Shield reads them there. For safety training, an admin can import Protect My Ministry's training export.
Checkr
Checks run through Checkr's Planning Center integration are recorded in People, and Shield reads them the same way.
Only through Planning Center
Shield connects to Planning Center's API and nothing else. It never logs in to your screening provider and never orders a check.
Shield isn't affiliated with or endorsed by Protect My Ministry or Checkr, and it doesn't run background checks. Your church's screening provider does.
// every week
Designed to feel easy, every week
Screening is serious work. Shield makes it feel calm, so the people doing it can spend their time on the volunteers, not the spreadsheet.
A Home page with one clear answer
“Everyone’s clear”, or how many people need action and why, with your cleared, expiring and unscreened figures beside it.
Guided setup that walks you through
Connect Planning Center, choose whose access Shield reads with, pick the teams that count, and you are done. Each step explains itself.
Settings that read like a checklist
Who has access, which teams count, your screening policy and training source, each on one tidy row with its status in words.
At home on a phone, and beside your other apps
A sidebar that folds away, a menu that slides in on a phone, and one switcher to hop to Tend or the Hub without signing in again.
// who it’s for
For churches that use Planning Center
And the staff who look after volunteer screening.
The staff who look after screening
Start the week on Needs action, open a count, and follow each name to Planning Center, where the work happens.
Teams that serve with children
See who is rostered with children and cleared but has no training, when your church uses Child Safety Training. Which teams require it is chosen team by team.
Whoever your church lets in
Through the wtxLabs Hub, each person gets a Viewer, Manager or Admin role in Shield. Settings are for managers and admins; viewers do not see them.
// how it works
Three steps, and nothing new to keep up
- 01
Sign in with Planning Center
Shield reads background checks from People and schedules from Services, with Planning Center's own sign-in.
- 02
Choose the teams that count
Tick which Services teams Shield counts, and which of them require training. New teams wait for your decision.
- 03
Work the list
Open a count, see the names, and follow each one to Planning Center. Shield reads again every night.
// trust
It reads Planning Center. It never writes to it.
Read-only, by design
Shield never orders a check, sends an invitation, emails a volunteer or changes anything in Planning Center.
Your permissions, not ours
Names, and anything opened from a list, are read live with your own Planning Center account. If you can't see it there, you won't see it here.
Only what the counts need
Shield keeps statuses, dates and ids: enough to count and to list. Reports, scores and note text stay in Planning Center.
- Background check reports
- Links to a report
- Training scores
- Certificates
- The text of notes
// questions
Questions about Shield
Does Shield run or order background checks?
No. Shield never orders a check, sends an invitation, emails a volunteer or changes anything in Planning Center. Every background check and every training invitation is still ordered in Planning Center, exactly as before, and your church's screening provider runs the checks.
Which screening providers does it work with?
Protect My Ministry (Planning Center 2.0 integration) and Checkr. Checks from both are recorded in Planning Center People, and Shield reads them there. For safety training, an admin can import Protect My Ministry's training export. Shield isn't affiliated with or endorsed by Protect My Ministry or Checkr, and it doesn't run background checks.
How current are the figures?
Shield reads Planning Center every night, and managers and admins can refresh whenever they need to. The age of the figures is at the top of every page, and a banner appears if the nightly read has not finished for 36 hours or reading Planning Center has started failing.
Why might a number differ from Planning Center?
Only people on counted Services teams are counted as serving, and which teams count is chosen team by team. People marked inactive in Planning Center, or whose membership says they have left, are left out. Every screen has a “Where these numbers come from” panel that spells out exactly what it counted.
Who can see names and check details?
Names, and anything opened from a list, are read live with your own Planning Center account. If you can't see a person or their background check in Planning Center, you won't see them in Shield either.
What does Shield store?
Statuses, dates and ids: enough to count and to list. Background check reports, links to a report, training scores, certificates and the text of notes stay in Planning Center and are never stored by Shield.
Can Shield show who was cleared on a past date?
Yes, for managers and admins. Record as of a date shows who was serving on your counted teams and where each person’s background check and training stood on that day, as Planning Center showed it and Shield read it, with a print version and a CSV. It goes back to the day Shield began recording, and says so. It is a record of what was read, never a statement that anyone was compliant.
How much does Shield cost?
Shield is $29 a month or $290 a year, after a free 30-day trial with no card needed. The trial ends on its own, and nothing is charged unless you keep Shield. With Sync or Tend on the same bill, two apps are 10% off and all three are 20% off.
Know who is cleared before Sunday, and who was on any date
Shield is open to every Planning Center church. Start a free trial with your own Planning Center, or look around the demo first: it runs on sample data.
Free for 30 days, no card needed. The trial ends on its own, and nothing is charged unless you keep it: then $29 a month or $290 a year.
Shield is one of the wtxLabs church apps. With the wtxLabs Hub, one Planning Center sign-in opens Sync, Shield and Tend, on one bill, with 10% off for two apps and 20% off for all three.
Not affiliated with or endorsed by Planning Center.